Ancillary Meeting Coordinator

  • Contract: Temporary

Job Description

The Ancillary Meeting Coordinator is responsible for supporting the Ancillary Meeting Operation Team with the execution of successful Ancillary Meetings associated with congresses. This position will primarily be responsible for providing administrative support to the Ancillary Meeting Operation Team. The Ancillary Meeting Coordinator will assist with the backend administrative functions of the team, such as overseeing attendee management. This role is not client facing, and is primarily meant to reduce the data entry responsibilities of the Ancillary Meeting Managers. The perfect candidate will have some congress planning experience, and considerable meetings management technology experience, and will prefer to work with data and systems, rather than event attendees.

Job Responsibilities:

  • Assist all team members as requested and required.
  • Oversee the registration and uploading of event attendees to the client’s meetings management system
  • Responsible for Quality Control of meeting data. Follow-up on inconsistencies, missing information, etc.
  • Work independently in the absence of supervision
  • Assumes and performs other duties and responsibilities not specifically outlined herein, as requested

Skill Requirements

Transferable Skills:

  • Strong organizational skills.
  • Excellent customer service skills.
  • Ability to communicate effectively both verbally and in writing.
  • Excellent phone skills.
  • Effective time management skills, with a strong ability to manage multiple projects and timetables.
  • Ability to work well under pressure and adapt to ever-changing scenarios; ability to respond to change.
  • Strong attention to detail.
  • Inter-personal and customer skills with ability to build relationships with team members
  • Capability of problem solving – Anticipating, initiating and resolving issues.

Essential Qualifications:

  • College degree preferred.
  • Strong previous meeting planning experience preferred.
  • Strong previous experience with meeting technology required.
  • Budget creation and management required
  • Proficient in Microsoft Office.

About the Company

Do you want to work with bright, talented individuals who take pride in their work and also know how to have fun?! You’ve come to the right place.

BCD Meetings & Events is one of the leading global providers of meetings, group incentive travel and creative services for some of the world’s biggest brands. Our unique difference is that we bring together resources at a local level, centralize processes on a regional level and leverage our global presence to deliver the value and results our clients set out to achieve. We work collaboratively, creatively, and passionately – and look to hire experts who do the same.

We are headquartered in Chicago, with locations in 40+ countries across the Americas, Europe, Middle East, Africa and Asia Pacific – a combined global work force of more than 1,000 resources and annual sales volume of approximately $850 million. We are an independently managed operating company of BCD Holdings N.V. and a sister organization of BCD Travel, the world’s third-largest travel management company. We are proud of that. We are also one of the best places to work because of our fundamental commitment to our employees. To find out more about our company, visit us at

How to apply

Apply for this job online using the link below.

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