The Finance and Administration Assistant will work with the Finance Manager, the Head of Operations, and the Deputy Executive Director to ensure routine financial management and administrative tasks are carried out in an accurate and timely manner by following internal procedures, grant requirements, etc.
- Processes reimbursement and payment requests and supports team to ensure all requests are submitted accurately, on time, and that the team’s thorough understanding
of all requirements is ensured on a continuous basis;
- Diligently checks invoices to be paid and supporting documentation to be aligned with internal policies and procedures, best financial management and accounting
practices, and department budgets;
- Works with staff to resolve issues surrounding the reimbursement and payment process;
- Assists in expenses tracking, maintaining financial records, including filing and archiving of receipts, invoices, etc.;
- Develops and delivers trainings to ensure new and existing staff are properly informed of all requirements;
- Supports audits;
- Assesses needs, compiles information and makes reports on administrative and financial processes and related requirements across the organization;
- Maintains both electronic and physical filing systems;
- Assists with day to day administration of the organization including, but not limited to, maintaining subscription services such as conference call and software providers;
- Maintains, configures and updates internal CAN databases and online tools as needed;
- Assists in analyzing, researching, and making recommendations for technological improvements throughout the organization;
- Assists contractors, consultants, and interns with technological needs, questions, and delivers trainings as needed;
- Other duties as assigned.
- The responsibilities of the Finance and Administration Assistant are expected to increase over time and are dependent on further developments in the organization.
The Climate Action Network (CAN) is a worldwide network of over 1300 Non-Governmental Organizations (NGOs) in more than 120 countries, working to promote government and individual action to limit human-induced climate change to ecologically sustainable levels.
CAN members work to achieve this goal through information exchange and the coordinated development of NGO strategy on international, regional, and national climate issues. CAN has regional network hubs that coordinate these efforts around the world.